Category Archives: Leadership

The Life of Senior Housing Officers During the Pandemic

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Since March 2020, the COVID-19 pandemic has created significant disruptions in the college and university student housing industry. Not only have these disruptions been financial in nature, but have also changed the essence of how we accomplish our work, particularly related to interacting with our staff and students on campus. Despite the innumerous personal and professional challenges faced during the pandemic, senior housing officers (SHOs) throughout the United States have persevered with poise, grace, and a dedication to servant leadership. Through various virtual opportunities to connect with my fellow SHOs over the past year, it is evident that we all are experiencing the most challenging time of our professional careers. However, there have been wonderful stories of resilience and, teamwork, and leadership during this time.

I decided to reach out to my network of SHOs to ask them to reflect on the work that they have accomplished over the past year and how they feel the COVID-19 pandemic will forever impact and change our industry. Six colleagues from across the nation working at varying types of institutions shared their thoughts with me. I am delighted to share their thoughts with you as they offer prime examples of servant leadership, humility, hope, and steadfast resilience.

What have you learned about yourself during the pandemic?

This experience reinforced the value of self-care and finding creative outlets is a necessity for me to manage stress. I realized as a leader that to continue to build trust with my team and that transparency goes a long way. I recognize that despite the conditions at the university that I need to strive to create the optimal work environment for my team. I am continuing to learn from my team what I need to do for them to provide the support and leadership they need to be successful and manage the environmental conditions at our university and in the world. – Shana Alston, Temple University

I definitely learned that I am more resilient than I gave myself credit for. There have been multiple times where I have felt beaten down and that I didn’t have another ounce to give. Then another challenge or opportunity came and I realized that there were a lot of folks counting on the work that our team could accomplish. So we picked ourselves up and moved on. As an SHO, I’d say that I learned that we have to be OK with “breaking” some of the rules sometimes in hard situations. In housing, in particular, we can sometimes feel bound to processes and policies. We need to remember always that processes and policies are intended to serve us and not the other way around. – Dr. Stephen Jenkins, Oregon State University

The opportunity to learn has stimulated my brain in an academic way that I have not felt sense my grad school days. – Dr. Derek Jackson, Kansas State University

I have learned that I am generally an optimist. I can see the bright side of things even when things seem grim. I have also learned that I am a pretty good manager (I can get things done) and a pretty good leader (I can inspire people to perform well).  My lowest point was when I momentarily lost my optimism. I was fortunate to have a supervisor who helped me find it again. I also learned that I don’t mind working a few days from home. I definitely have the discipline to separate my work life from my home life even if they are in the same place. I guess I owe that balance to my early days as a live-in staff member. – Dr. Vicka Bell-Robinson, Miami University (OH)

During the 2020 spring when it seemed like everyone went home to work and I was still coming to the office, I realized that I loved the solitude of campus. How the animals came out to explore: coyotes, skunks, foxes, possums, rats, etc. Also found out that the community loved campus being so quiet so that they could run their dogs, teach their kids how to ride bikes, to skateboard, to roller skate. It was entertaining to think back to the days of teaching my kids to ride a bike. However, I also discovered that the “I” of introvert has its limits as my new best friends were the landscaping or trash crew – anyone to talk to! – Jill Eckardt, Texas Woman’s University

This past year, one thing I learned about myself was that I’m able to handle more than I ever thought I could. Being an SHO, starting work on a doctoral degree, and dealing with the loss of several family members throughout the year, all during a global pandemic was tough; it made for the most difficult year of my life. To be honest, I still don’t know how I got through it all, but I did. I learned I’m a lot stronger than I thought I was. – Steven Couras, Curtis Institute of Music

What have you been most proud of?

I’m proud of how our team was responsive, nimble and managed each new challenge was grace and creativity. I am truly grateful for my team and my colleagues. They have been positive, student-centered and solutions-oriented in the mist of personal and national crisis. The level of professionalism assures me that we have the right people on our team. – Shana Alston, Temple University

Our team has worked so hard to maintain employment for most of our staff and to preserve our core capacity to serve residents not just now but into the future. This took a lot of creativity and flexibility along with the willingness to challenge the status quo of how we did our business. It also required us to push the institution as a whole to shift to different ways of thinking about how to do business. In the end, we will have been stretched and exhausted but I believe we ultimately will come out better and stronger at the end of this. – Dr. Stephen Jenkins, Oregon State University

My team is tremendous and performed well under pressure. – Dr. Derek Jackson, Kansas State University

I have been really proud of my team. They have all worked very hard, and for the most part, they haven’t complained a whole lot. This is especially true for my central team. I am amazed at their resilience and feel very fortunate to work with them. I have also been proud of our ability to pivot and support other portions of the university. I’m glad that we continued to be seen as a value add even when the buildings were empty. – Dr. Vicka Bell-Robinson, Miami University (OH)

I’ve been most proud of the Housing & Dining team; they took every request and every pivot in stride. Despite how they or their reduced staff were feeling, they kept up a brave face and did whatever needed to be done to get students into quarantine / isolation spaces, delivering meals, learning to program virtually, or figuring out how to unmute : )  They were troopers! – Jill Eckardt, Texas Woman’s University

I’m most proud of myself for taking the leap and pursuing an Ed.D. this past year. It’s something I have put off for a couple of years but finally started working on. As a first gen American and college graduate, it’s important for me to show other first gen students that they too can do it; the road for us might look a little different at times but it doesn’t mean a college education is not obtainable.  – Steven Couras, Curtis Institute of Music

How will the COVID-19 pandemic forever change your work and / or the industry / field of Housing & Residence Life?

This is a challenging question to answer. I hope we reimagine who is and what it means to be essential staff. I hope we redesign the RA role and what student engagement means. It is my hope that universities will consider different educational delivery methods to make it more accessible and affordable to more students. I am concerned with the cost of university housing and meal plans and what that means for our overall viability as an industry. We need to consider also how we design our housing that allows our inventory to be accommodating and flexible when we encounter situations such as these while not severely negatively impacting our fiscal bottom line.

About eight years ago, I was involved in a programmatic conversation about a new residence hall for sophomore students and we discussed the idea of pods and convertible walls. We discussed how this design would allow us to make communities or pods larger or smaller as needed (to accommodate learning communities or roommate clusters) and to reduce rooms from doubles to singles or to design spaces to provide more privacy. We discussed designing more bathrooms to reduce the student to bath ratios. All of these concepts would have made our work far easier to manage during the pandemic.  We need to reconsider those options for future facilities. – Shana Alston, Temple University

Our dining director often says that “Miracles I can do. The impossible takes some time.” We have accomplished the impossible over the past 10 months in what we have accomplished. What I hope changes is that institutions realize the impossible position that many have placed their housing and dining operations in through their extractive practices of over-assessing auxiliaries to fund central operations. This left many operations without the financial reserves necessary to effectively weather this storm. The pandemic should cause every institution to rethink their financial practices to create more resilient and responsible institutions. – Dr. Stephen Jenkins, Oregon State University

Communicable disease will be a much greater issue as we work to provide safe places for students and staff. – Dr. Derek Jackson, Kansas State University

I really feel like, if I can face a pandemic and still really enjoy my job, I’ve definitely picked the right career. I’ve told a few people “even in a pandemic, I choose this work. If I have to be in a pandemic, I might as well be in university housing.” I know that I have been communicating more with the schools in my state. I am hopeful that we will continue to regularly connect with each other when this is over. I am hopeful that we will be better able to identify what is important about the residential experience and what we can let go of. I also think that we are more aware that where students live while they are in college matters for a whole host of reasons. This isn’t just related to residence life. Having proximity to campus and being able to use campus resources helps students thrive. – Dr. Vicka Bell-Robinson, Miami University (OH)

Having been on a multiple campus institution in a previous life, the virtual meetings and programming will continue. The virtual classrooms and classes will change staff training – making student staff do more before they even begin the job. We will need to be careful that we don’t blur the lines of the job too far beyond an official contract. The mental health and self-care that our staff needed and administered will continue to be critically important. Our students need mental health assistance and will have to learn how to ask for help.  There are limits to our resources and we will eliminate services if people don’t use them. Supply and demand will be the gatekeeper for many services to students. – Jill Eckardt, Texas Woman’s University

We won’t truly see the effects of COVID-19 on student affairs and residence life for at least another 2-3 years but already we have seen that there will definitely be a downsizing of many departments and in some cases a return to basics. I would not be surprised to see departments cut their entry level and mid-level staff in half, have SHOs return to living on campus, and rethink and revamp the Resident Assistant role completely. It’s still too early to tell but I expect our field to look different five years from now.  – Steven Courage, Curtis Institute of Music

The comments shared above are not unique as SHOs within the profession have had to demonstrate the most intrepid fortitude to lead their institutions through this pandemic (and continue to). This is a testament to the Housing and Residence Life industry as we all share a love for our work, our institutions, and our students. As always with challenges in our industry, we will most assuredly make it through.

I want to take the time to thank my SHO colleagues for taking the time out of their very busy schedules to contribute to this post.

How to Get Away: Finding Balance in Our Overworked, Overcrowded, Always-On World (book review)

There is much ongoing discussion in Student Affairs regarding wellness and self-care. However, it is rarely discussed comprehensively and, in most cases, ends up being lip service when actually applied to our day-to-day professional lives. A great book to help with this discussion is How to Get Away: Finding Balance in Our Overworked, Overcrowded, Always-On World by Jon Staff and Pete Davis. They are both are the founders of Getaway, which is a company that designs and rents small cabins in the woods for personal relaxation and rejuvenation.

The book has 186 pages of content (not including appendices, etc.) and is divided into three sections or “virtues” as referred to in the book: Balancing Technology & Disconnection; Balancing City & Nature; and Balancing Work & Leisure.

The first section explores the current problems we face with using technology as much as we do and some suggestions for how to disconnect without completely going off-the-grid.

Virtue I – Balancing Technology & Disconnection

  1. Technological Overload is a Problem
  2. Technology is Hurting Our Relationships
  3. Technology is Hurting Our Work
  4. Technology is Hurting Our Memory
  5. Technology is Hurting Our Health
  6. Do a Digital Detox
  7. Audit Your Tech Use
  8. Dumb Down Your Phone
  9. Carve Out Space for Disconnection
  10. You Are Not Alone

The second section expands upon the first section and offers lessons from historical figures, such as Henry David Thoreau and Margaret Murie, as well as modern examples of individuals who have found the importance of purposefully including nature in our lives. There is also a look into how we can more effectively balance our urban lives with the ability to be outside more and why that is so important.

Virtue II – Balancing City & Nature 

  1. We Are Experiencing Massive Urbanization
  2. We Aren’t Going Outside
  3. Nature is Good for Our Bodies and Minds
  4. Nature is Good for Kids
  5. Nature is Good for Our Neighborhoods
  6. Join a Community Garden
  7. Take a Forest Bath
  8. Ask Your Doctor about Park Prescriptions
  9. Participate in Cabin Culture
  10. Reimagine Cities

The final section explores how we can and should balance both work and leisure. Particularly for those of us in the United States, we are working more than ever. This is clearly taking a toll on our lives in many unproductive and unhealthy ways. This section I found to be the most salient for the Student Affairs arena given the ever increasing demands and pressures that we face every day with our work.

Virtue III – Balancing Work & Leisure

  1. The 40-Hour Workweek We Fought for Is Eroding
  2. We Are a No-Vacation Nation
  3. We Are Part of the “Cult of Busy”
  4. Breaks Are Key to Creativity
  5. We Don’t Spend Enough Time Being Bored
  6. Vacation really Works, and We Need More Of It.
  7. We Are Experiencing The Great Spillover
  8. We Should Experiment With 4-Day Workweeks
  9. Hygge Can Help Us Learn to Slow Down
  10. We Can Practice Holy Leisure

I found How to Get Away: Finding Balance in Our Overworked, Overcrowded, Always-On World by Jon Staff and Pete Davis to be an interesting and very practical read. It was also a good personal reminder that I need to do a better job at consciously slowing down and doing my best to avoid the “FOMO” (i.e., Fear of missing out) ethos that can very much plague Student Affairs professionals. The book can serve as a great resource for staff professional development discussions as well as a way for supervisors to symbolically (and strategically) communicate to their employees that slowing down does matter.

We cannot serve our students and employees fully if we are constantly on the go and not taking care of our own wellness. Furthermore, this would be an excellent resource to share and discuss with students, particularly those in First Year Seminar or First Year Experience (FYE) courses and programs, as we continue to see anxiety and depression on the rise within our student populations. The book offers many suggestions and strategies that could be easily explored with our students.

Thanks to Jon and Pete for writing a wonderful book!

We Need to Talk: How to Have Conversations That Matter (book review)

Now more than ever, the ability to have honest and impactful conversations is a critical skill everyone needs to have. We Need to Talk: How to Have Conversations that Matter by Celeste Headlee is an excellent book for those looking to improve their conversation and listening skills while fostering relationships and solving problems through the process. In the book she shares personal stories of success and failure along with lessons learned from others about the importance of being able to communicate effectively through conversation. Celeste is currently the host of a daily news program on Georgia Public Broadcasting and shares from her wealth of experience interviewing people on the radio.

The book is divided into two sections: the first part illustrates a contextual basis for the problems we often encounter by having poor conversational (and listening) skills while the second part focuses on direct solutions and sound advice:

Part I

1. Conversation is a Survival Skill
2. Communication and Conversation are Not the Same
3. You Can’t Outsmart a Bad Conversation
4. Set the Stage
5. Some Conversations are Harder than Others

Part II

6. Be There or Go Elsewhere
7. It’s Not the Same!
8. Get Off the Soapbox
9. Keep it Short
10. No Repeats
11. That’s a Great Question
12. You Can’t Know Everything
13. Stay Out of the Weeds
14. Travel Together
15. Listen!
16. Sometimes We Shouldn’t Talk

While I’m a practicing scholar at heart and love research, I do, however, appreciate books that are practical, a quick read, and can be easily applied for the professional development of both staff and students. This is definitely one of those books. With the introduction, the book is 252 pages of content and can be easily read over the course of three or four sittings. This book would serve as an excellent resource for the basis of a student programming series (i.e., leadership, career services, etc.), a great “Lunch and Learn” or professional development discussion for staff meetings, and to potentially frame supervisory one-on-ones among your team’s managers and employees. I highly recommend it to you and encourage you to share how you have used the book in your work in the comments below.